How to find out your onenote account. Reuse a parameter using a shortcut

The interface of Microsoft OneNote 2013 has changed compared to previous versions, and to help you get up to speed with it, we present this guide.

Switch between touch and mouse: If you're using OneNote on a touch device, you can add this switch to your Quick Access Toolbar.
Show or hide the feed: To access commands on a tab, select it. To keep the feed open, click the small pin icon in the bottom right corner.
View and switch between online service accounts: To switch to another account or change the settings of the current one, click its ID.
Look for notes: To find something in your notebooks, use the search field or press the keys CTRL+E.
Create pages: To insert a new page, select the command Add page.
Use full page view: To enable full page viewing, click the double arrow.
Enter handwritten text and draw: Take notes by hand on a touch-enabled computer.
Tag important information using tags: Prioritize and organize your notes using searchable tags.
View note containers: To see the note container, hover your mouse over it. To move the container, drag the top bar.
View your notebooks: To see all open notebooks, click the notebook icon.
Manage your files: Open, create, print and share notes. You can also change your account settings here.

When you first launch OneNote, you'll be prompted to connect to the cloud, where OneNote will create your first notebook. You can use your existing Microsoft account (such as MSN, Hotmail, or Messenger) to use OneNote. If you don't already have an account, you can create one for free.

Because your notebooks are stored in the cloud, you can access them from almost any device, such as other computers, a phone, a tablet, or even a browser.

What happened to the Sharing tab?

If you're upgrading to OneNote 2013 from an earlier version, you probably have at least one notebook stored on your computer. Existing notes can be easily transferred to the Internet so they can be accessed from anywhere. To start the transfer, select the items File → Sharing.

The most suitable storage for personal notes is the SkyDrive service. If you work in an organization that uses SharePoint for online collaboration, you can click the Add a location button on this screen to set up an existing SharePoint account. OneNote notebooks stored online are only accessible by their owner unless they have permission for others to view the folders in which they are located.

Actions you may need to take

The table below will show you where to find some of the most commonly used tools and commands in OneNote 2013.

Actions	Tab	Groups
Open, create, convert, export, send, print, and share notes	File	Performance Backstage(select a command in the left area)
Apply formatting to text, apply note tags, and email a notebook page	Home	Groups Main text, Styles, Tags And E-mail
Insert tables, pictures, links, files, audio and video clips, and use page templates	Insert	Groups Tables, Files, Images, Links, Record And Pages
Draw sketches and shapes, enter handwritten notes, customize the pen, rotate objects, and convert ink to text	Drawing	Groups Service, Figures And Change
Mark notes as read or unread, search notes by author, view page versions and their history, empty the notebook trash	Magazine	Groups Unread, Authors And Magazine.
Check spelling, search the web, translate text, password protect notes, and create linked notes	Review	Groups Spell checking, Language, Chapter And Notes
Increase available screen space, turn page guides and headers on or off, adjust page margins, change page zoom, and create notes in the margins	View	Groups Modes, Page Options, Scale And Window

Save time with templates

Using OneNote templates, you can provide a consistent design for your notebook pages with colorful, decorative backgrounds. Templates also help you save time by adding ready-made functional elements to your pages, such as to-do lists, calendars, planners, and forms that you can fill out and customize.

To view a set of built-in templates, on the tab Insert click the button Page Templates. In the task area Templates Expand any category and click the template name to view it. Once you select a template you like, you can start making notes on its page.

You can customize any of the built-in templates to meet your specific needs, or download other free templates from the OneNote website on Office.com. If you wish, you can even create your own templates based on any pages in your notebook.

Where is the "Save" button?

If you want to send a snapshot of a page of notes (or a section, or an entire notebook) to someone who doesn't have OneNote, you can easily export a static snapshot by selecting File → Export and specifying the desired format.

Copy content using screen clippings

Content can be easily added to OneNote using screen clipping. This way you can take a screenshot of any part of the screen and then paste it into a note.

Start by opening the content you want. For example, open a trip itinerary in Internet Explorer or a chart in an Excel worksheet.

Switch to OneNote and select the tab Insert team Screen clipping. When the screen dims and the OneNote window disappears, use your mouse to select the area you want. When you release the mouse button, an image of the selected area of the screen is sent to OneNote, where you can move it or resize it.

To launch the updated Send to OneNote tool, press and hold the Windows key on your keyboard and press N. With its help, it has become even easier to import arbitrary data from other programs and files into notes.

You can create screen clippings without switching between apps, import entire web pages or documents into Notes, or create quick notes that are automatically added to your notebook.

You can use the Send to OneNote tool using buttons or additional keyboard shortcuts that appear in parentheses next to each command (for example, using the S). The Send to OneNote tool is optional, meaning you can use it while working on a research project and then turn it off when you no longer need it.

Collaborate with users of previous versions of OneNote

When sharing or exchanging files with people who are using one of the previous versions of OneNote, keep the following points in mind:

Action in OneNote 2013	What's happening	What to do
You open a notebook created in OneNote 2007	The notebook opens in OneNote 2013, but the window title bar shows [ Compatibility Mode]. This indicates that the notebook is currently saved in an older format that does not support new features such as math equations, linked notes, multi-level subpages, versioning, and the notebook recycle bin. To get the most out of OneNote 2013, you need to convert your notebook to the new format.	Before converting an old notebook to the new format, consider whether you'll need to collaborate with OneNote 2007 users on it. If so, it's best to continue using Compatibility Mode. If you won't be collaborating on your notes with OneNote 2007 users, it's best to convert your notebook to the new format. To do this, select the items File → Intelligence and then click the button Notebook options, which needs to be converted. Select an item Properties and press the button Convert to 2010–2013.
You open a notebook created in OneNote 2010	The notebook opens in OneNote 2013 without any functionality restrictions.	There is no need to convert the file to another format. Notebooks created in OneNote 2010 and OneNote 2013 can be used together without any conversion.
You convert your notebook to OneNote 2007 format	When you convert a notebook to OneNote 2007 format, the new features available in OneNote 2013 (including math equations, linked notes, multi-level subpages, page management, and the notebook recycle bin) are disabled. However, the result is the ability to provide a notebook to users who are still working with OneNote 2007.	After you convert your OneNote 2013 notebook to OneNote 2007, check for pages that might have used new features, such as math equations, linked notes, and multi-level subpages. Content created with them may not be viewable or editable after conversion to OneNote 2007 format.

24.03.2013

It’s strange, but this news somehow slipped past Habr.

Amazing generosity from Microsoft - one of the best note-taking software, OneNote, is now offered for free! Since March 17, the product itself has been offered both as part of MS Office, and separately and absolutely free, on a specially created website. Currently, versions are available for all more or less popular platforms - Windows (both on PC and for phones), Mac, Android, iPhone, iPad. There is also a web version. Skydrive is used to synchronize notebooks.

My introduction to OneNote

My acquaintance with OneNote began with the fact that I was tired of storing recipes in hard copies - in the form of pieces of paper, notebooks, printouts and other tinsel. I didn’t want to build my own bicycle, and a quick search on electronic culinary notebooks showed zero and a hell of a lot of results, so the task was expanded to “what is there for convenient record keeping in electronic form?” At that time (2009), the choice turned out to be small - either Evernote (which had just appeared) or OneNote from Microsoft. Evernote was dropped immediately, because... for its work it required constant Internet access (it seems to still require it, even in the premium version with off-line storage of notes), which categorically did not suit me. As a result, we were left with the unknown beast OneNote, which was installed long ago along with other office applications, but had never been launched until now.
The first acquaintance left me in a slight shock - is this really Microsoft? The product clearly fell out of the general Office paradigm, both in design and in its approach to the logic of work (for example, how do you like the lack of a “Save” button? Even if you kill the process through Task Manager, OneNote did not lose anything and calmly restored its work from the interrupted place , unlike the same Word). Well, in terms of capabilities, the product easily covered all my desires at that time - off-line storage and work, web clipper, local search (including search by text in pictures and photographs!), categories, marks as and anywhere, and much more .
As a result, after a while I really got hooked on this product, and, in addition to the cookbook, I also got other notebooks on different topics - for work, hobbies, education, apartment renovation, ....

Evernote disclaimer

Everything written below about Evernote is my opinion, perhaps not always correct, and based on several attempts to make friends with it (the last time was a couple of years ago). It’s possible that something has changed during this time, so correct me if I’m wrong.
I know about the existence of other web note-takers (such as Springpad, for example), but historically it so happened that I only became closely acquainted with Evernote, so I only mention it further.

The origins of both Evernote and OneNote clearly leave their mark on these products. Evernote was born in the era of the boom of web services and the emerging fashion for abandoning thick clients (on desktops, in particular) and this resulted in a one-sided development of the solution with a bias towards mobility. Cool clients on mobile platforms, a good web interface, integration with browsers - and at the same time absolutely no client on a PC, plus the impossibility of working without constant Internet access due to the peculiarities of monetization of the service (traffic limit is a strong incentive to switch to a paid subscription , which will turn into nothing when storing notebooks offline).
On the other hand, OneNote is a classic PC program, made on the principle of “I carry everything with me” - huge functionality that does not depend on any external resources or services, local storage of all data, plus tight integration with the most popular office suite. Its disadvantages at that time were a continuation of its advantages - the impossibility of working together, the lack of synchronization between different devices (with the exception of devices based on Windows Mobile, but even then it was clear that “a friend is not a tenant”), again, the risk of data loss in the event a surprise in the form of a dead hard drive... In principle, all these disadvantages were managed with one crutch or another - synchronization of notebooks via Dropbox, third-party clients for Android and IOS, backup copies to external storage. However, as MS Office developed and SkyDrive appeared, the crutches fell off and died, and at the moment OneNote has actually equaled Evernote in its capabilities, and in some places even surpassed it.

What interesting features does Onenote have, besides being free, working with all types of information - texts in various forms (texts, tables, lists, scans, printouts), pictures, audio and video, handwriting, total search of all stored information, simultaneous work of several users,...?

Firstly, as I mentioned earlier, this is integration (two-way) with MS Office. For example, in the case of Outlook, you can both send letters to OneNote and transfer tasks directly from a notebook to the Outlook calendar, and in the case of Word, you can link notes to documents.
Secondly, it is possible to send notes to [email protected], and they will be automatically added to your notebook. Unfortunately, Microsoft was a little overzealous here, because... Emails are only accepted from an email address associated with a Microsoft Live account (i.e., addresses like @hotmail.com or @outlook.com). You cannot link mail from another domain unless you have an account from the days when you could specify any mailbox during registration.
Thirdly, integration with various scanners, both “hardware” (Epson, for example), and “software” (Genius Scan), as well as completely exotic ones, such as “smart” pens.
Fourthly, all sorts of small amenities, such as the ability to print in OneNote out of the box. After installing OneNote, a new printer “Send to OneNote” appears in “Devices and Printers”, after which any application that can print can send information to the notebook.
Fifthly... yes

“Pull yourself together, wimp!” - I said to myself when I realized that work would soon finish me. Either she takes you, or you take her.

Endless trials of GTD programs did not bring happiness. Comfortable work was hampered by a large amount of data.
It was not possible to link tasks and data within one GTD program. The flow of letters was stored in Outlook, documents and other files on disk, some information on web resources, and so on. When solving cases, I had to spend time searching for data related to them. There were problems with synchronizing information on different devices and much more.

But whoever seeks will always find! The way out of the stalemate was Microsoft OneNote 2013, which with simple settings easily turned into a full-fledged GTD tool. Only this approach allowed us to overcome all the problems and feel the comfort of using GTD.

According to its purpose, Microsoft OneNote does not belong to the group of programs for GTD and is an electronic version of a notebook. More precisely, it is a program in which you can create an almost unlimited number of notebooks. OneNote notebooks are suitable for storing any personal information and data. The internal contents of the books are divided into sections (sections). Sections contain pages. It is possible to build a hierarchy of pages.

Thanks to its architecture, OneNote can be easily configured to work according to the principles of Getting Things Done.

For those who are familiar with English,
I recommend reading the article This is why OneNote is awesome.
which reveals all the advantages of OneNote.

We perform in the evening, at dawn

To customize the OneNote structure for GTD, just follow a few simple steps.

The gas generator is designed to generate gas in a gas generator

And now - the most interesting part: about how to force GTD to work in OneNote.
The reference point is the basic GTD processing algorithm.
In my interpretation of OneNote, the algorithm looks like this.

Let's go through the algorithm.

Collection of primary information

One of the main principles of GTD is to throw all unnecessary information out of your head. As David Alan says, our minds are not designed to store ideas, but to generate them. Therefore, we transfer all primary information that comes from external sources and that requires comprehension to the OneNote Inbox section. Letters, documents, ideas, thoughts, plans and so on. We create a separate page for each information element.

Processing

We periodically process the data accumulated in the “Inbox” section. We are thinking about what we need to do with all this? How important the information collected is to us, whether it is for reference, a task or a project. Or is this a reminder of things to come? Or just trash?

Organization

Something needs to be done about this

If the information requires any action from us, we move it to the “Tasks” section.

Or do it right away if it takes less than two minutes

We analyze whether the task can be completed in one action, or whether it requires more steps.
For single tasks, set one of the tags in the page title:

Now- highest priority task
Later/Postpone- lower priority task, can be postponed for now
Assigned/Control- the task is in the process of discussion or anticipation of external events

If a task requires several steps to complete, mark it with the “Project” tag.
We carry out natural planning (defining goals, desired results, brainstorming, defining specific actions). Add child pages to the project page. Child pages are a sequence of tasks that must be completed to successfully complete a project.

It’s convenient to add tags using hotkeys Ctrl+1, Ctrl+2 and so on

We place all the information related to the task or project on the pages.
We copy files, letters, documents, pictures, links, and so on.

Although, to be honest, not everything is so simple with projects. How to organize them is everyone’s personal business. You can, for example, create a separate section or even a group of sections for them. In a section group, each tab will correspond to a separate project. This is convenient if there are a lot of tasks within the project. On the other hand, with a large number of projects there is a chance of getting confused in bookmarks.

You don't need to do anything

All data from the “Inbox” section that does not require any action is processed according to the following rules:

information that is of no interest is deleted;
We transfer important reference data that may be useful to the “Reference Information” group of sections;
tasks that require additional thought or for which the time has not yet come,
move to the “Someday” section; For this type of page we put the tag “Someday”.

Scheduling tasks

There are things that require reminders and completion at a certain point in time. Unfortunately, OneNote doesn't have an internal reminder mechanism. However, for those who have Outlook, there is a workaround. On the OneNote page, just add any flag from the Outlook Tasks list and Outlook will automatically create a task with a link to the OneNote page.

Review

Any system requires constant monitoring. GTD will work if the user reviews the data regularly. This is a very important process since information tends to become outdated very quickly. The review is best done daily or weekly at specific times.

The Tag Summary panel is very convenient to use in your daily work. Activated by the “Find tags” button.

The panel displays a complete list of tasks grouped by tags. In this case, you can control the viewing of only completed or unfinished tasks (the “Show only unchecked items” flag).

The expression “soak in the toilet”, said by the president,
you took it too literally!

At first I planned and wrote an article only for my work colleagues. Inspired by Maxim Dorofeev’s course “Jedi technique of empty inbox or how to get things done.” As it turned out, the problem of choosing software for GTD is relevant for many. Having not found information on using OneNote in conjunction with GTD in the Russian-language part of the Internet, I decided to publish the article for a wider range of readers. The article tried to describe the most balanced configuration option, tested in practice.

OneNote is a great note-taking tool, but unfortunately it's not talked about often. This program has more features than many people think, undeservedly depriving it of attention. A few tips will help you use OneNote more effectively, both for those who are not yet familiar with this Microsoft product and for those who constantly work with it.

First: OneNote is a great program

OneNote is included in the Microsoft Office suite of programs and has been around for about 10 years. Despite this, users still continue to explore it, and very often the program becomes a real discovery. Here are a few things that attract users:

OneNote is like an electronic version of a notebook. You can create an unlimited number of notebooks in it, with different sections in them, and pages in sections. The pages inside the notebook are organized by color to make it easier to navigate.
You can insert anything you like into pages: pictures, audio, video and files (just drag and drop and you're done). All this variety can be placed in different parts of the page as you wish. You can add an audio recording next to the meeting note and attach a photo of the event next to it.
OneNote makes searching incredibly easy: You can search text in pictures and even audio and video as easily as you search handwritten notes. The program can read your handwriting without converting it to text, although you can do that too if you want. Stylus support is one of OneNote's biggest selling points and sets it apart from Evernote, although you'll need a Tablet PC for it. Be that as it may, the 2013 version of OneNote allows you to write and draw with your finger.
The program can be integrated with Outlook and other Microsoft Office programs.

Take quick notes without opening the program

Two program shortcuts help you create new notes even faster. If you press Win+N, a small panel will open, and Win+S will take a screenshot of any part of the screen.

In Windows 8.1, to take a screenshot, press Win+Shift+S. Quick notes are automatically saved in the “Unfiled Notes” section, and screenshots can be saved in any section.

Another trick is that if you right-click on the OneNote icon on the taskbar, you can start recording audio or assign any other action: quick note, screenshot, or launch OneNote.

Edit and format notes using keyboard shortcuts

You can quickly add tags, insert checkboxes and special note titles using keyboard shortcuts. In fact, there are a lot of these combinations, but we will indicate only four of them, with which you can create a new note:

Add a new page at the end of a section - Ctrl + N
Add a new page below the current tab at the same level - Ctrl + Alt + N
Add a subpage below the current one - Ctrl + Shift + Alt + N
Make the current page a subpage or vice versa, move it to a higher level: Ctrl + Alt + ] (right bracket) or Ctrl + Alt + [

Clip a web page to paste into OneNote

If you have OneNote installed, Internet Explorer provides two handy tools: Send to OneNote and Link to OneNote. The program saves the web page, the time you use it and adds its URL.

If you haven't used IE for a long time, you can insert a printout of the document from the browser using the Send to OneNote panel.

Insert audio, video, math formulas, links and more

As mentioned above, one of the best features of OneNote is its support for embedding anything, which makes it easier not only to work, but also to search. Feel free to experiment with your search. Here are some ideas on how you can use this:

scan handwritten recipes;
record lectures and then search for them using key terms;
add screenshots and search for text in them;

If you need to find something in video and audio files, you can find it like this: File>Options>Audio and Video

If you have a stylus-enabled screen, OneNote can help:

paint ;
turn your doodles into text;
write notes on cut-out or scanned pages;

Change the view to make it more convenient to work

In normal mode, you see all notebooks, tabs, sections, and pages, but the view menu offers other options. F11 opens full screen mode, which is great if you're working on a note. The expanded workspace will help you focus on your work without being distracted by anything else, and the Pinned to Desktop mode is perfect for working with notes and the browser at the same time.

Use templates and add-ons

Templates and add-ons enhance OneNote's capabilities. In the “Page Templates” tab you will see what you can work with right now: templates for students, for work, and many others. You can also download beautiful templates from the Microsoft Office website. The blank templates even have options for changing page sizes, such as up to 3x5 for a card file or postcard. If you often use documents of the same type, you can customize the template that will be applied to the page and save it to save time.

Like other office programs, OneNote has several apps, such as the free Onetastic, which works with 2010 and 2013 apps. With this app, you can view OneNote pages in your calendar, crop and rotate images in the program, create your own macros, pages, sections, and more.

There is another useful addition - Outline, which is useful for cross-platform use. It takes the notes you take in OneNote and syncs them to your iPad or Mac. You can view OneNote files on your iPad and they will look just like they do on your computer. There is a free version of this program and Outline+ for $14.99.

Use with other Microsoft Office programs

If you regularly use Microsoft Office programs, OneNote can help make your work faster and easier. In version 2013, it became possible to insert Microsoft Excel tables or even create them. In this case, the table will be edited in Excel, but all changes will be displayed in real time. You can also add shapes for Visio and simpler flowcharts.

One of the most useful features is integration with Outlook. You can put a checkbox next to any line on a OneNote page and it will turn into an Outlook task. You can also send pages with the same format to others, so they can read your notes even if they don't have OneNote installed on their device. Finally, you can transfer meeting notes along with all the details from Outlook to OneNote.

These tips only scratch the surface of OneNote's ability to organize your notes, but if you don't already have a favorite note-taking program, maybe it's worth giving it a try?

Microsoft OneNote is an application for storing notes, as well as other graphic and text data. It is included in the standard “bundle” of the Windows operating system and, as a result, is completely free. By the way, the program has a UWP version, adapted to work on touch screens. The latter supports handwriting input function.

The functionality of the note editor is very similar to that of Word. It has a characteristic tabbed interface, contains drawing tools, allows you to change the location of graphic objects by dragging and dropping, apply different formatting options, use hyperlinks, and so on. The new version of Microsoft OneNote has the ability to add videos from Office Mix, YouTube and Vimeo resources to notes.

OneNote is tightly integrated with other Microsoft products. For example, integration with the Edge browser allows you to save web pages for later viewing offline, and close connection with Outlook makes it easy to share notes (or individual parts thereof) with other people. You can also import materials from Excel, PowerPoint, Visio and other programs. Automatic data synchronization with mobile applications is supported. All in all, Microsoft OneNote is an important part of the Microsoft ecosystem.

The program has well implemented functions for organizing, cataloging, sorting and searching created notes. In particular, you are allowed to add tags and short descriptions.

In addition to being a personal notepad, OneNote also functions as a task planner and calendar. The program requires the user to have a Microsoft account.

Key Features and Functions

storing, cataloging and sorting notes;
standard and UWP versions;
integration with other Microsoft products (Edge, Outlook, PowerPoint, etc.);
data synchronization with mobile applications;
hyperlink support;
handwriting function in the UWP version;
support for tags and short descriptions;
the ability to add text, graphic files, tables and videos to notes;
performing the functions of a calendar and task scheduler.