Remove long spaces between words. Learn to space between words in Word

Large spaces between words in MS Word are a fairly common problem. There are several reasons why they occur, but they all boil down to incorrect text formatting or incorrect spelling.

On the one hand, it’s quite difficult to call too large spaces between words a problem; on the other hand, it hurts the eyes, and it simply doesn’t look nice, both when printed on a sheet of paper and in the program window. In this article we will talk about how to get rid of large spaces in Word.

Depending on the cause large indents Between owls, options for getting rid of them differ. About each of them in order.

This is probably the most common cause of too large spaces.

If your document has text aligned to fit the width of the page, the first and last letters of each line will be on the same vertical line. If there are few words in the last line of a paragraph, they are stretched to fill the width of the page. The distance between words in this case becomes quite large.

So, if this formatting (to fit the width of the page) is not necessary for your document, it needs to be removed. Simply align the text to the left by doing the following:

1. Select all the text or fragment whose formatting can be changed (use the keyboard shortcut “Ctrl+A” or button "Select all" in Group "Editing" on the control panel).

2. In a group "Paragraph" click “Align Left” or use the keys “Ctrl+L”.

3. The text will be aligned to the left, large spaces will disappear.

Using tabs instead of regular spaces

Another reason is tabs placed between words instead of spaces. IN in this case large indents occur not only in the last lines of paragraphs, but also in any other place in the text. To see if this is your case, do the following:

1. Select all the text and in the control panel in the group "Paragraph" Click the display non-printable characters button.

2. If in the text between the words, in addition to barely noticeable dots, there are also arrows, remove them. If the words are written together after this, put one space between them.

Advice: Remember that one dot between words and/or characters means there is only one space. This can be useful when checking any text, since there should not be any extra spaces.

4. If the text is large or there are simply a lot of tabs, you can remove all of them at once by performing a replacement.

Symbol “End of line”

Sometimes placing text across the width of the page is prerequisite, and in this case you simply cannot change the formatting. In such text, the last line of a paragraph may be stretched due to the fact that there is a symbol at the end of it “End of Paragraph”. To see it, you need to enable the display of non-printing characters by clicking on the corresponding button in the group "Paragraph".

The end of paragraph mark appears as a curved arrow, which can and should be removed. To do this, simply place the cursor at the end last line paragraph and press "Delete".

Extra spaces

This is the most obvious and most common reason for large gaps in the text. They are large in this case only because in some places there are more than one of them - two, three, several, this is not so important. This is a writing error, and in most cases Word emphasizes such spaces with a blue wavy line (however, if there are not two, but three or more spaces, the program no longer emphasizes them).

Note: Most often, you encounter extra spaces in texts copied or downloaded from the Internet. This often happens when copying and pasting text from one document to another.

In this case, after turning on the display of non-printable characters, in places where there are large spaces, you will see more than one black dot between words. If the text is small, you can easily remove extra spaces between words manually, however, if there are a lot of them, this can take a long time. We recommend using a method similar to removing tabs—search and then replace.

1. Select the text or fragment of text in which you found extra spaces.

2. In a group "Editing"(tab "Home") press the button "Replace".

3. In line "Find" put two spaces in the line "Replace"- one.

4. Click “Replace all”.

5. A window will appear in front of you with a notification about how many replacements the program has made. If there are more than two spaces between some owls, repeat this operation until you see the following dialog box:

Advice: If necessary, the number of spaces in the line "Find" can be increased.

6. Extra spaces will be removed.

Hyphenation

If your document allows (but has not yet installed) word wrapping, then you can reduce the spaces between words in Word as follows:

1. Select all text by pressing “Ctrl+A”.

2. Go to the tab "Layout" and in the group "Page settings" select item “Hyphenation”.

3. Set the parameter “Auto”.

4. Hyphens will appear at the end of lines, and large spaces between words will disappear.

That's all, now you know about all the reasons for the appearance of large indents, which means you can independently make the space smaller in Word. This will help give your text a proper, readable appearance that won't be distracting with large spaces between some words. We wish you productive work and effective learning.

Description of ways to reduce unnecessary distances between words - large spaces - in Microsoft documents Word, taking into account the peculiarities of performing these actions for versions 2003, 2007, 2010.

How to remove large spaces in Word 2010 and 2007

1. Large spaces between words in a document can be caused by the applied text alignment to fit the width of the page. If it is optional, you need to click the “Align Left” button on the formatting panel to change the alignment.

2. To remove duplicate spaces, use the “Replace” menu item on the control panel. In the Find and Replace dialog box that opens, enter two spaces in the first field and one space in the second. After this, you need to place the text cursor at the beginning of the edited text and click the “Replace All” button in the dialog box.

As a result, double spaces in the text are converted to single spaces, and the program will tell you how many such replacements were made. Press the “Replace All” button until the number of replacements made equals 0, because there can be not only two, but three, four or more spaces between the words of the text.

3. Sometimes long distances between words may be due to the use of other characters (for example, tabs, non-breaking space). Reveal characters not visible in normal mode, will allow the “Display all characters” button, which looks like the “Pi” icon and is located on the control panel above the “Paragraph” group. After clicking it, you need to repeat the replacement operation by entering not double space, and the copied separator character.

How to remove large spaces in Word 2003

The operation of eliminating extra spaces in Word 2003 is also carried out through the search and replace dialog, the work with which is described above for Word programs of newer versions. The differences are minimal.

Here this dialog box can be called up as follows: using the “Edit” menu item, select the “Find ...” command and go to the “Replace” tab in the dialog box that appears; or just press Ctrl+H.

To search for other spacing-increasing symbols, you need to enable the “Show all symbols” button, which is placed in version 2003 on the “Standard” toolbar in front of the zoom window (this button is often hidden, and in order to see it, you need to click the down arrow on the toolbar ). Found characters should also be converted to single spaces through search and replace.

After downloading another Word document from the Internet or when entering text yourself, you may find that the spaces between words are quite wide. Sometimes this distance is so large that it simply hurts the eye. This problem is not uncommon, and there are a sufficient number of ways to solve it.

In our article we will present four the simplest option. We'll talk about how to remove space between words in Word using left alignment, using a non-breaking space, and eliminating non-printing characters such as "End of line" and tabs. Read the article to the end to determine the method that is right for you. We will consider how to remove spaces between words in Word 2010, but it is likely that all methods may be suitable for other versions of the program.

Using a non-breaking space

To do this, first open the corresponding window by pressing CTRL+H. You will see two fields: “Find” and “Replace”. As you might guess, you need to enter a tab character in the “Find” field. This can be done by copying. Well, in the second field put regular space. Next, click “Replace All”, and all large spaces from the text will disappear.

Have you noticed that between some words in a text editor Microsoft Word Are there excessively large spaces displayed? So, they don’t appear just like that. As a rule, this occurs due to the use of text formatting or individual parts of it; also, instead of spaces, you could use Special symbols. That is, different reasons – different ways their elimination. From this article you will learn how to remove large spaces in Word. It is enough to read the instructions carefully and remember its contents in order to eliminate unsightly large gaps.

How to Remove Large Spaces in Microsoft Office Word

You should start by finding out possible reason the appearance of excessively large spaces between words. This is acceptable if width alignment is applied to all or part of the text.

The point is that when using of this element document formatting text editor begins to make sure that all the words on new lines are at the same level, as if an invisible vertical line has been drawn to which they are attracted. The last letters of all lines are also aligned, which can create large spaces to fill the entire space in the document. Ideally, each line should have the same number of characters, then there will be no extra spaces, but this is something out of fantasy.

The width alignment has failed and there are still too many spaces? It's something else, like tab characters (pressing the Tab button visually creates a large indentation that is mistakenly recognized as multiple spaces). To identify such signs, you must enable the display mode of all signs:

As you can see, all spaces are indicated by dots, while the arrows are the same tab characters. Fortunately, they can be removed in just a few clicks:

In the event that excessively large spaces appear due to width alignment, you will have to change it to standard left alignment by clicking on the corresponding button.

When typing any text, various errors about typos and if it is very easy to mark a mistake in words, or Word itself marks the wrong word, then it is difficult to see where in your text there are several spaces between words. You can manually view all the text with the display of special characters enabled, but this is very inconvenient and time consuming. The same process of finding and eliminating extra spaces can be automated and how to do this is described later in the article.

A few spaces between words look like the image below. To enable the display of spaces, click on the icon for displaying special characters on the toolbar in the “Home” tab. In addition to two spaces, there can be 3 or more spaces between words. Each space in special characters is a separate period.

Extra spaces in Word look like several dots in a row

To automatically remove extra spaces in Word, you need to use the search and replace tool. Click on the “Replace” item in the “Home” tab, or you can press the key combination Ctrl+H. In the “Replace” tab, in the “Find” field, you need to enter two spaces in a row (they are not visible when printing), and in the “Replace with” field, enter one space. After that, click on the “Replace All” button. Word, after clicking “Replace All,” will look through the entire text from beginning to end and wherever it finds two spaces in a row between words, it will replace them with one space. This operation will be performed once throughout the text, and if you have more than two spaces anywhere, Word will replace only the first two with one.

To remove extra spaces, you need to use the Find and Replace tool to replace two spaces in a row with one.

To ensure you get rid of all the extra spaces, perform the same search operation and replace two spaces with one until the message “Done” appears. Number of replacements made: 0.”

After this, your text will definitely not have any extra spaces between words.

Sometimes I come across documents in which the text is aligned in width (as if for a more beautiful display), but the words in the last line are stretched to the full width and appear between the words huge gaps. Very often, Internet users ask on forums and blogs how to remove spaces when aligning by width. The problem in most cases is not in the text width formatting itself, but in the special character that appears at the end of the problematic paragraph.

The stretched text looks like this:

As you can see the last two words Word stretched over the entire line by increasing the space between these two words. In 90% of cases, replacing the special character at the end of the paragraph with a cursor translation (this is Enter) will help you.

To see what kind of symbol is located after the dot, click on the icon for displaying special characters on the main tab. And as you can see, instead of an ordinary space, I have a forced line feed character.

An issue that in most cases causes the last words in a paragraph to stretch out large space between them.

We delete it and press “Enter” instead. As you can see, Word automatically distributed the formatted text across the width and did not add extra space between words.