Setting up Gmail in an email client. Setting up Gmail: step-by-step instructions

If you use Google's email service and would like to configure Outlook to work with it, but are experiencing some problems, then read these instructions carefully. Here we will look in detail at the process of setting up an email client to work with Gmail.

Unlike the popular mail services Yandex and Mail, setting up Gmail mail in Outlook takes place in two stages.

First, you need to enable IMAP in your Gmail profile. And then configure the email client itself. But first things first.

In order to enable work with the IMAP protocol, you need to go to Gmail and go to your mailbox settings.

Setting up an email client

To set up Outlook to work with Gmail, you need to set up a new account. To do this, in the “File” menu, in the “Information” section, click “Account Settings”.

In the account settings window, click the “Create” button and proceed to setting up the “account”.

If you want Outlook to automatically configure all account settings, then in this window we leave the switch in the default position and fill in the account login information.

Namely, we indicate your email address and password (in the “Password” and “Check Password” fields you must enter the password for your Gmail account). Once all the fields have been filled out, click “Next” and move on to the next step.

At this point, Outlook automatically picks up the settings and tries to connect to the account.

During the process of setting up your account, you will receive a message in your inbox stating that Google has blocked access to your email.

You need to open this letter and click on the “Allow access” button, and then move the “Account access” switch to the “Enable” position.

Now you can try to connect to mail from Outlook again.

If you want to manually enter all the parameters, then move the switch to the “Manual configuration or additional server types” position and click “Next”.

Here we leave the switch in the “POP or IMAP protocol” position and proceed to the next step by clicking the “Next” button.

At this stage, fill in the fields with the relevant data.

In the “User Information” section, enter your name and email address.

In the “Server Information” section, select the IMAP account type. In the “Incoming mail server” field we indicate the address: imap.gmail.com, in turn for the outgoing mail server (SMTP) we enter: smtp.gmail.com.

In the “Login” section, you must enter the username and password for your mailbox. The user here is an email address.

After filling out the basic data, you need to move on to additional settings. To do this, click the “Other settings...” button.

It is worth noting here that until you fill out the basic parameters, the “Advanced Settings” button will not be active.

In the “Internet Mail Settings” window, go to the “Advanced” tab and enter the port number for the IMAP and SMTP servers – 993 and 465 (or 587), respectively.

For the IMAP server port, we indicate that the SSL type will be used to encrypt the connection.

However, for us it is not important why they did it this way, but what is important is what needs to be done here for everything to work. In principle, there are only two main differences in the setup: the first is in setting up the POP protocol for receiving mail, the second is in setting up the SMTP protocol for sending mail. Well, there is one more nuance, which will be discussed below.

Let's assume that you already know how to configure the email client that you are used to using, but for the usual settings. In order to configure the client to accept mail from your GMail account, you first need to perform some steps using the GMail web interface.

Setting up in the gmail.com web interface

First of all, make settings on gmail.com

Log in to your mailbox on the GMail website.
Click the "Settings" link in the upper right corner of the site.
Go to the Forwarding and POP tab.
Select the option "Enable POP only for all emails received from now on."
Don't forget to save your changes by clicking the "Save Changes" button.

You are done with the settings in the web interface. Please note that if you do not do them, you will not be able to receive or send mail using an email client.

You can, of course, select the "Enable POP for all emails (even those that are downloaded)" option, but keep in mind that if you select this option, you will receive even emails that are in the Sent Items folder.

Well, we should not forget that you can disable the ability to receive letters via the POP protocol at any time, and enable it again at the right time. To disable it, you will simply need to select the “Turn off POP” option.

Setting up an email client

Now you need to set up your email client. Here you can do things differently. The first method is that when creating a new account in an email client, you take into account all the specifics at once and set all the necessary parameters as you create the account. The second way is to create an account as usual, and after creating it, change it or reconfigure it so that everything works, that is, change the usual (standard) parameters to specific ones.

We assumed that you know how to create accounts in an email client, so in the examples we will focus on the second method. Moreover, in any popular email client there is a wizard for creating accounts for regular email services. Moreover, the GMail website contains fairly detailed descriptions of creating accounts for most email clients, and, accordingly, difficulties should not arise, but for some reason they do arise.

Username

The username is not the same as the login on the site

The first and most common mistake is the username you enter when setting up your account. The fact is that if, using the GMail web interface, you enter the username (login) that you came up with during registration, then to configure the mail client you must use the username followed immediately by @gmail.com. That is, if your login for logging into mail is, for example, vpupkin, then when setting up your mail client it should be [email protected]. So, we’ve sorted out the username, now let’s see what else is unusual in the settings of the email client.

Setting up a POP incoming mail server

POP protocol is configured to receive mail

In any case, you will need to enter the address of the incoming mail server. The name has no special features and is quite ordinary: pop.gmail.com. The difference from the standard situation is that you will need to specify 995 as the port number and indicate that you are using a secure connection. This option may be called differently in different email clients, but in any case you will need to find out how exactly this option is set specifically in your email client. Several options will be discussed in examples.

If you are unable to correctly configure a secure connection (and this can be understood if at the stage of connecting to the server the mail client displays a connection error) and you could not find information on the website on how to configure your particular program, then you have two options for the development of events. The first, and simplest, is to stop using the email client altogether or change it to another email client. The second option, which is more complicated, is to try different options for specifying the type of secure connection, fortunately there are not so many of them, two, maybe three, probably there won’t be more than five.

Setting up an outgoing SMTP mail server

SMTP protocol is configured to send mail

The situation is similar to the previous option, only you will need to specify as the outgoing mail server smtp.gmail.com. Well, of course, you will need to specify port 465 or 587 as the port. As in the case of setting up an incoming mail server, you will need to indicate that a secure connection is being used. This is usually TLS, but may also be called SSL. If it doesn’t work the first time, try looking for information about setting up your email client on the GMail website, and if you don’t find it there, then try changing the combination of port and secure connection type.

If your email client requires you to enter a login and password to configure SMTP, then it should be exactly the same as for POP. Don't forget about the feature mentioned above.

A few examples

Several examples of setting up popular email clients

In principle, now all configuration problems should be resolved and everything should work. However, visualization is always better than a verbal description, so we will look at the three most popular email clients: The Bat!, Outlook Express and Thunderbird.

The Bat!

In this client, all account settings are located on the account properties screen ("Mailbox Properties" or Account Properties). The correct settings should be as shown in the picture, of course, with your username and password.

You should have a check mark next to it Perform SMTP Authentication (RFC 2554), option must be selected Same user/password as for Mail Retrieval, and in no case should there be a check mark opposite Require secure authentication, otherwise you will not be able to send mail from this email client.

Outlook Express, Outlook 2002

Setting up this email client couldn't be easier. And all because the gmail.com website has a tool for automatically setting up Outlook Express and Outlook 2002 for Windows. All you have to do is enter your email address once in a certain text field and your first and middle name in another text field.

However, if for some reason you want to configure this email client manually, there are no particular difficulties here either and you can always find detailed instructions on the GMail website.

If you have set up your account as a regular account, then you will need to go to the account properties screen and make additional settings on the tab Advanced(“Additional”) - such as shown in the picture:

Thunderbird

Again, let's assume you created your account the way you normally would. Now you need to make some changes to it. To do this on the screen Server Settings(“Server Settings”) configure the POP server settings. Set port 995 and secure connection type SSL.

After that select the screen Outgoing Server (SMTP)("Outgoing SMTP Message Server"), then highlight the account and click Edit. In the screen that appears, you need to change the port to 587, check the box next to Use name and password(“Use username and password”), enter your username and select TLS as the connection type.

Little advice

The English version of the instructions contains more pictures

And in conclusion, a little advice - if you look at the instructions on the gmail.com website in Russian, try changing the language to English. It is possible that in this case it will not be entirely clear what is written, but the instructions will have a lot of pictures. This may help you.

Anyone who says email is dying is sadly mistaken. According to statistics from the Pingdom service, in 2010 alone, about 107 trillion letters, approximately, 300 billion each daily! Of course, the lion's share is spam, but still, the clinical death of mail is still very far away.

The new ambitious Google Wave service (“the mail and forum killer”, according to some sources) also failed to reduce the turnover of emails.

Therefore, today we’ll talk about the world leader and king of e-mail - Gmail service. Almost everyone knows it, many people use it, but set up gmail Not everyone can, despite the Russian-language interface of the service. There are several possible reasons for this:

1. Fear of doing something wrong.

2. I already have enough functions.

3. Elementary laziness.

4. Just ignorance.

We draw attention to the last point; it is ignorance of the capabilities of the Gmail service that is the main obstacle in setting up Google mail and comfortable work with the Internet.

What might you not know about Gmail?

An excellent mail collector will allow you to receive letters from five different mailboxes on other sites, for example from Yandex, Rambler, Ukr.net, Mail.ru and even another Gmail, and “magic” sorting and correct will allow you to receive letters from 10, 20 and even 50 different mailboxes (this is not the limit).

The built-in chat will allow you to communicate with friends and colleagues even when ICQ is disabled at work.

The large size of the mailbox (more than 7 gigabytes) will allow you to no longer delete letters to clear free space.

The functions for sending letters will allow you to send letters not only from your Gmail mailbox, but from other mailboxes, just as you would send mail using them. That is, to respond from the Ukr.net mailbox, you do not need to log into the Ukr.net website. The same applies to your work email. Thus, even at home, you will be able to respond to the letter as you would from your work email, and verified Google servers will never fall under the spam filter (of course, if you do not overdo it with communication).

You can manage your mail using hotkeys, for example, sending multiple letters using Shift.

You can synchronize Gmail with Outlook and your Android touchphone, iPhone or phone. To describe all the possibilities, you would need to open a separate website :)

Where do you start setting up Gmail?

1. Login/register in Gmail

If you have Gmail, you need to log in or register a new mailbox. This can be done using the link below:

Registering with Gmail is quite simple, we think everyone can handle it. It is up to each person to write the correct data or nicknames, but you should specify the correct mailbox so that you can recover your Gmail password.

2. Import mail into Gmail and connect with other mail services.

Now you can set up import from your old mailboxes. To do this, go to settings and select “Accounts and Import”. We are interested in the item “Collecting mail from other mailboxes”:

What does a mail collector do? That's right - it collects mail from other mailboxes. You can add up to 5 other boxes for checking. To do this, in the window that opens (after clicking the button), enter the address of the mailbox from which we want to collect mail and click next:

At the next step, you need to specify three parameters for assembling letters - your login, the password for the mailbox and the incoming letter server (Pop server). Typically, Gmail automatically detects the server for incoming emails, but if you can’t configure it, you need to find out this information from your mail provider.

A standard POP server is written like this: pop3.site_address_with mail or pop.site_address_with mail, and also sometimes like mail.site_address_with mail.

Here a small list of POP3 servers of popular email services:

Ukr.net: pop3.ukr.net port 110
Rambler: mail.rambler.ru port 995 (+ checkbox Always use SSL)
Yandex: pop.yandex.ru port 110
Mail.ru: pop.mail.ru port 110
List.ru: pop.list.ru port 110
Meta.ua: pop.meta.ua port 995 (+check Always use SSL)

The username is usually written in full with @: [email protected].

An example of setting up a Gmail collector for a mailbox on Rambler:

The screenshot above shows that you need to check the “Assign a shortcut…” checkbox. This is necessary in order not to get confused in incoming letters.

Similarly, you can add up to 5 mailboxes to import and collect letters into your new Gmail mailbox.

If you have about a dozen mailboxes, then it is best to add those that do not have their own letter collector and mail forwarding function, or these functions are paid for. Such services include I.ua mail or Mail.com, for example.

Forwarding mail from other mailboxes and sorting it in Gmail

Let's say you have set up a letter collector, but you still have mailboxes from which you would also like to receive letters, what should you do in this case? We'll use a little trick. Let's show it using the Freemail mail service from Ukr.net as an example.

The point of our idea is this: we set mail forwarding from another mailbox to ours in Gmail, and in Gmail we sort incoming mail and assign labels to letters as a collector would do it.

To do this, you need to set up a mailbox in Ukr.net and confirm the transfer:

You will need to confirm the forwarding from your mailbox (usually by clicking on a link) and set up gmail to sort them. First we create a shortcut for this mailbox, for example [email protected] in the shortcuts section.

Then you need to create a filter in the filters item in three steps:

In the to whom field, enter the address of our mailbox on Ukr.net and click the “next” button.
In the second step, check the box next to “apply shortcut” and select your [email protected].
If you have already received letters from Ukr.net, you should check the “apply to incoming” box and click the “Apply” button.

All our steps are shown in the screenshot below:

Thus, all letters addressed to [email protected] will be automatically tagged and will be easy to find among all.

This method of filtering incoming letters is applicable not only for tagging, but also for sorting letters with a specific subject or from a specific recipient. For example, you have a subscription to news from the Couponator, but you read them very rarely, then you can immediately archive them or delete them in the trash and read them there if necessary.

Sending mail on behalf of another mailbox in Gmail

Finally, we set up forwarding from our mailboxes, set up a mail collector, and set up inbox sorting correctly. Now you need to configure sending emails to Gmail like this: so that you can respond to the letter from the mailbox to which it arrived.

This is also easy to do. In the same “Accounts and Import” settings window there is an option “Send emails as”. At this point, you need to indicate the default mailbox for replies (usually Gmail), as well as those mailboxes from which you also plan to respond.

To enable this feature, a special code will be sent to these mailboxes, which will confirm that the mailbox is yours. If you add mailboxes to this list that are configured to be forwarded to you, you can simply wait for this letter in your Gmail :).

In this case, you can ask the administrator of your company to forward from your corporate mailbox to your Gmail, and configure your Gmail mail itself so that you can respond on behalf of your work mailbox!

When setting this parameter, it is better to use Google servers to send letters, but you can also configure sending through your SMTP server, for example, to archive mail on your company’s server.

Enough for today. We will continue to publish about popular services such as Gmail, so read soon about synchronizing Gmail with Outlook, setting up experimental features, and tricks for working with Gmail.

Greetings friends and guests! Have you already chosen your email program? For it to work correctly, you will need to do a few simple steps. Let's take a closer look at how to configure gmail to process incoming and outgoing correspondence.

Basic protocols

These include IMAP, POP. I will not go into details of their work. It is enough to know that they ensure correct interaction of the email client with the Google system. Users can use them for free.

The most common protocol is IMAP. Do you know what this is connected with? It's actually simple. This protocol has the following advantages:

works stably;
provides two-way synchronization;
Works normally with various devices (home, mobile computers).

Let me explain the features of two-way synchronization. In simple terms, in the web interface (browser) and any other device you will see the same mail content. For example, actions with correspondence that will be performed on the phone will immediately be displayed in the browser on your computer, and vice versa.

IMAP activation

Before you set up gmail in the application on your computer or phone, you need to set several parameters directly in the mail. To get started, go to your Google inbox. I hope you have already registered there? If not, then first you need to create an account for yourself, and then continue.

Now we turn our attention to the POP and IMAP protocols. Go to the appropriate tab and enable IMAP. See the screenshot below, everything is visible there.

Done? Now don't forget to save your settings for your changes to take effect.
We can consider that half the work is done. Then everything will depend on what program and device you are using. I’ll tell you a little more about getting started with Outlook and laptops that run Android.

What data will be required for the programs?

The following are considered the main ones:

Ports;
Server addresses;
Connection type.

Difficult? It's actually easier than it seems. Now I will show and illustrate everything. imap.gmail.com and smtp.gmail.com are server addresses for outgoing and incoming mail, respectively. Port 993 is used for incoming data, and 587 or 465 is used for outgoing data (here you need to see which one will work normally). In both cases, the connection type will be SSL.
Where should I put all this? Read on, now I’ll show you using Outlook as an example.

Setting up the program on your computer

Launch Microsoft Outlook on your computer and go to the main menu.

When setting up different versions of your email client, you need to keep in mind that the account name (username) is the full address of your e-mail. Eg, [email protected]. But if the program asks for a “display name,” then you can actually write your name.

Mail on Android

Do you need to set up an email client to run gmail on your Android tablet or phone? It will be quite simple here, since many mobile devices already “by default” support working with Google services.

First, you will need to know the incoming and outgoing mail server - imap.gmail.com and smtp.gmail.com, their ports are 993 and 465, respectively. You should also check that the encryption type is set to SSL.

Where do you need to enter this data to configure google mail? In general, the interface and installed applications on each device may have individual nuances. Let's look at similar features.

To begin, as I showed above, enable the desired protocol in your mail through a regular browser on your computer. Now in the mail application or device settings, find the item related to setting up Google accounts. Now start setting up your account by entering your e-mail address and password, and fill in other fields if necessary. When ready, proceed to setting parameters for the application and enter the data described above (ports, servers and other data).

Did everything work out for you? Then honor and praise be to you. Often, a system administrator is called to perform these manipulations. Have you already thought about how you can work and earn money on the Internet? I noticed some very interesting training courses. The same social networks have millions of users and a lot of work for which they are willing to pay. But first, it wouldn’t hurt to master the specifics of making money.

Good luck to you, I'm waiting for you in social groups. A subscription to workip website updates is also available.

The “good corporation” Google is known not only for its highly accurate search, it also offers many other services. Among them is Gmail email. Moreover, it seems to “dominate” over all other services of the “corporation of good” - the lucky owner of the account can leave comments on YouTube, use the Google+ social network and download applications from the Play Market without any additional registrations.

However, the Gmail email service itself is quite advanced. Letters are sorted automatically, so you can forget about the jumble in the mailbox; notifications about important messages arrive instantly; Integration with Google Calendar will help you remember about events and meetings. The functionality can also be expanded with various add-ons. The main thing is to configure Gmail correctly.

Setting up Gmail on PC

Gmail itself has a very good web application (browser version), which is both functional and beautiful - there is nothing superfluous in the interface, and all the important buttons are obvious. However, it is not suitable for offline work, since it requires a constant connection to the Internet and does not cache email data.

If you need to use mail on Gmail without an Internet connection, it is recommended to use appropriate clients: for example, Thunderbird or Outlook (well, or any other at the user’s request).

Another important advantage of Google mail is that setting up Gmail in an offline client is very, very simple. This service is one of the three largest and most popular in the world. That’s why many programs have pre-installed settings for collecting emails from Gmail, and the user just needs to provide their email address and password. Such clients include, for example, Mozilla Thunderbird.

However, some clients, such as Microsoft Outlook, do not have preset settings for collecting mail from Gmail.

Important! For all email clients to work, you must first enable the IMAP protocol in the service! You can do this in your account settings. Open the mail web interface, click the “Settings” button, select “Settings” there, open the “Forwarding and POP/IMAP” tab, check the “Enable IMAP” radio button at the bottom of the page and click “Save changes”.

After this, you can begin setting up your email client.

In fact, most modern email clients, including MS Outlook versions older than 2007 or Apple Mail, will only require you to specify the protocol (IMAP), email address and password. Otherwise, you can use the following settings:

Incoming mail server IMAP:
1. SSL required;
2. Server address – imap.gmail.com;
3. Port – 993.
Outgoing SMTP mail server:
1. TLS Required (or Authentication Required);
2. SSL required;
3. Server address – smtp.gmail.com;
4. Port – 465 or 587;
5. The remaining parameters correspond to the IMAP (incoming mail) server.

These settings must be specified or entered in the appropriate windows of the Add Mailbox Wizard on the client. However, it is much easier to download the latest version of the corresponding program (Outlook, Thunderbird, any other), which does not require these “dances with a tambourine”.

Setting up Gmail on Android

Only Gmail account holders will be able to take advantage of all the features of the Android operating system, from installing applications from the Play Store to instant notifications about new emails.

How to set up Gmail on Android? This is much easier to do than with computer email clients! To do this, just open the Settings application, select Accounts – Add, select Google, then “Existing” and enter your login (address) and password. After this, the Gmail application will start working and can be used as a full-fledged email client.

Third-party email clients downloaded from the Play Store also support quick Gmail setup. They also just need to enter your username and password.

For third-party email clients to work on Android, you also need to enable the IMAP protocol in your Google Account settings.