Useful phrases for business correspondence.
Good time! Today we will talk about backup SMS, by sending all messages from your smartphone to email. This may be required both simply for the purpose of saving correspondence, and for further processing of messages, for example, searching in messages necessary information(contacts, names, prices, etc.) third party applications, which in turn work with E-Mail. Let's look at an option for such copying using a smartphone running Android.
Create a mailbox
To send and save all messages by E-Mail, you first need to register a mailbox; mail from yandex.ru is perfect for this. You can also use your existing mailbox, but I recommend registering a new one. Firstly, over time it will accumulate big number SMS messages, which can interfere when working with regular letters, and secondly, if you connect your mailbox to to a third party service for analytics, do not indicate the login and password for the main E-Mail.
Install the SMS Backup + application on your Android smartphone
To send everyone SMS messages to your mailbox, you will need to install and configure special application SMS Backup +, which can be downloaded from play.goole.com or apk-dl.com (an alternative for smartphones that do not use Google Play) or .
The application has been tested on Android: 3.xx, 4.xx, 5.xx, 6.xx; Support for version 2.xx is declared.
Setting up SMS Backup +
- Launch the application;
- After launching the application, in the menu that opens, select the item: Advanced settings;
- Next, go to Backup settings;
- Check the boxes for Backup SMS and Email subject prefix, uncheck the boxes for Backup MMS, Backup Call log (we don’t need MMS and call history, although you can backup them too);
- Return to the previous menu and go to the IMAP Server settings section;
- Select the Authentication menu item,
set the parameter value to Plain text; 
- Select the Server address menu item, enter the value: imap.yandex.ru:993
- Select the Security menu item and enter the value: SSL
- Select the Login (You IMAP account) menu item, specify your login, then select the Password (You IMAP account password) menu item, specify the password for yandex.ru mail;
- In the main menu, check the box for Auto backup;
- Next, go to Auto backup settings, select the Regular schedule menu item and set the time interval with the frequency of which SMS will be sent to the account we specified mailbox(for example every 2 hours).
The SMS Backup + application allows you not only to do backups to E-Mail, but also to recover messages from it. The corresponding recovery settings can be found in the Advanced settings -> Restore settings section.
After sending messages by E-Mail, they will all be placed in a folder called: SMS.
Analyzing SMS sent to Email
After receiving the list of SMS messages to the address Email, you can use a special software analyze the data they contain. For example, you can track SMS from a bank with messages about cash receipts and debits, on the basis of which you can keep financial records in automatic mode. Similar solution implemented by me for the “site” joint purchases“When all SMS messages from the Bank received by the JV Organizers are collected in one place, analyzed and based on them, the system displays data in the control panel about which user who placed the order made the payment.
IN Microsoft Outlook You can specify that for all messages sent, an automatic BCC (Bcc) will be sent to other mailing lists or users.
One scenario in which this rule is useful is when all group members reply to incoming email messages, such as Center technical support. When one group member replies to a message, other group members automatically receive a copy of the reply, keeping all outgoing messages up to date.
client rules
Create a rule
Now, every time you send a message, be it a new message, forward a message or reply, people or groups that are specified in the rule will be automatically added as copy recipients. The names of people or groups do not appear in the Cc line of the compose message, but those names will appear to all recipients of the message.
Disable a rule
In the Mail view, on the tab home click the button rules > Manage Rules and Alerts.
On the tab in the section Rule
Click the button OK.
Rules and Alerts.
Advice: Learn more about how to quickly disable this rule for individual messages, see next section ("").
Use a category to disable automatic CC for individual messages
If you want the flexibility to turn off automatic new copy rules based on a single message without having to navigate through the dialog box rules and alerts, you can use the categories feature in Outlook, along with a rule.
Advice:
First, you need to create a rule to automatically send blind carbon copy (CC) for all email messages you send.
This specific rule is called client rules. Client rules run only on the computer on which it is created and run only if Outlook is running. If you were to send an email using account email on another computer, the rule will not be executed from that computer so that it is created on this computer. This same rule must be created on each computer that plans to use it.
Create a rule
Now every time you send a message, be it a new message, forward a message or reply, people or distribution lists specified in the rule will be automatically added as copy recipients. The names of people or distribution lists do not appear in the Cc line of the compose message, but those names will appear to everyone who receives the message.
Disable a rule
To prevent a copy from being sent automatically, you must first disable the rule.
In Mail in the menu Service click the button Rules and Alerts.
On the tab Email Rules In chapter Rule uncheck the box corresponding to the rule you created.
Click the button OK.
Now you can send a message without automatic sending copies of it to other people or mailing lists. The rule will be inactive until it is re-enabled in the dialog box Rules and Alerts.
Advice:
Use a category to disable automatic CC for individual messages
If you want to disable the new automatic Send CC rule for individual messages without calling the dialog box Rules and Alerts, you can set the rule to a category available in Office Outlook 2007.
Change the rule you created earlier so that when you add specified category The rule did not automatically send a copy to the message.
Whenever you want to disable the auto-cc rule for a message, apply a category to it.
Advice: You can use a keyboard shortcut if you specified it when creating the category.
When you send a message, the auto-copy rule will not apply.
Every day we send dozens emails. Sometimes it's very short messages, for example, such as: “Shall we go to lunch?” Sometimes - with the help of which you present your business or website. When there are a lot of letters and little time, we begin to rush and make mistakes. Usually trivial, like a typo, but sometimes things happen that can seriously harm your reputation and spoil your relationship with a client or employee.
This can be avoided, you just need to be collected and know about some pitfalls. Here are the most common mistakes made when sending emails. Read carefully and remember that you first need to take a short pause, check if everything is in order, and only then click on the “Send” button.
You are typing the wrong address
The most common and most unpleasant mistake. Imagine you want to send rather personal photos to a friend, but you automatically type the address of your boss or customer. And only after the letter has left do you realize with horror what has just happened. If it’s any consolation, each of us has found ourselves in this situation at least once in our lives: lawyers sent confidential documents to the opposite party, designers sent website layouts to the wrong client, etc. But when this happens to us, it seems that the ground disappears from under our feet.
Fortunately, many email services, for example Gmail, have a function. Turn it on and specify a large time interval - it’s quieter, you know.
You forgot about the attachment
You wrote that a certain file was attached to the letter, but you forgot to attach it. Another common mistake that often leads to misunderstandings and apologies. On the one hand, it’s okay, no one is perfect, but it’s better to check everything first and only then send the letter. And to avoid questions from the recipient, we recommend listing all attached files directly in the body of the letter. For example, like this:
Hello, Maxim! I am sending you several files, they are attached:
Service Agreement
GIF with a cat
You don't think about the design
They greet you, as you remember, by their clothes. If you want to prevent your email from making you want to immediately delete it, work on its form. They say you need to devote as much time to it as to the content. Fortunately, today it's easy. We recommend using Wix app ShoutOut, select a suitable template and add your text to it. None special knowledge not required, just make sure everything looks neat and beautiful. By the way, a good newsletter has its own secrets and rules, so we recommend reading our email marketing director. Don't thank me.
You do not specify the subject of the letter
The subject of the letter performs approximately the same role as the title of the text. It appears next to your name, the recipient sees it and understands what you sent him: an invoice, meeting results, job offer, website layout, etc. Remember that the topic must be clearly formulated so that if necessary, a person will quickly find your letter, and convincing so that he becomes interested, if we are talking about, say, a newsletter. Not so long ago we wrote about how, if you have forgotten, it’s worth re-reading.
You don't save drafts
If you like writing letters to text editors, then save more often, otherwise it will turn out that you spent the whole day working on a letter, and then suddenly the computer froze and everything was lost. Or write directly to postal service- then all your sketches will be automatically saved in the “Drafts” folder.
You are being rude
Politeness in correspondence is no less important than in life. Here are the basic rules that must be followed by everyone:
Always thank the sender for the letter, especially if you see that he did a good job. Remember when we were all taught “magic” words as children? Let's not forget them, even though we are adults.
Stay calm, even if the matter is extremely urgent and important. Nervousness and reproaches will definitely not lead to anything good.
Begin and end your letter with common phrases. The degree of formality will depend on who you are corresponding with. If this is your boss or just an official person, do not use “Hello”, “Bye” or “Kisses”. And vice versa, if you are writing to a colleague or friend, you can do without the traditional “Sincerely.”
You don't proofread the text
Typos can ruin the whole impression, so carefully re-read the written letter, preferably several times. If you have any doubts about spelling or syntax, go to Gramota.ru. It’s better to measure seven times, that is, check, than then apologize for typos and prove that you are actually literate.
And by the way: if you are afraid of accidentally sending an unfinished letter, first write the entire text in full, and only then type the recipient’s address.
You are not putting the right people on the copy of the letter
Let's figure out who might actually receive your letter. The To field is the primary recipient. Field "Ss" - the person who will receive the copy. He is not directly related to the issue being discussed, but wants or needs to be aware. The "Bcc" field is the hidden recipients. You add them, but the primary recipient doesn't see them. And here you need to be careful: you can confuse Cc and Bcc, and then the recipient will think that he is being spied on.
Keep in mind that it is important for some people to be aware of what is happening. You don’t want to listen to reproaches about “How could you not add me to the copy?! I worked on this project for two months!” If in doubt, add everyone who has anything to do with the question. Maybe not everyone will be happy that they are being distracted, but there will be no complaints against you.