Saving a document in Word, setting up, enabling and canceling autosave. Saving a Word Document

One of the main functions of the program. This is an action in which typed text is turned into a media file, which, in turn, can be stored and viewed on a computer, as well as moved to other media and transmitted over the network. Fixing data is necessary in order not to lose the changes made when editing the document. It is advisable to use this function as often as possible - this will reduce the risk of data loss when the program or computer is turned off.

There are two types of recording a media file in Word:

1. “Save” - using this function when editing, you will update the document so as not to lose progress. This is necessary when working with one text.
2. “Save as” - will be created new document, which will be a copy current version original. The source, in turn, will remain untouched.

There are many ways to protect text from loss, which differ in complexity and functionality. They are united general recommendations by use:

• Do this before exiting the program. When you close the editor, a window appears asking you to commit the changes. The answer options are “Yes”, “No” and “Cancel”. When you press the first button, the text will be written (the computer will prompt you to select a name and directory), but users often make mistakes and click “No”. In this case, the document will simply close and everything will be lost. Clicking “Cancel” will not close the program and you will be able to continue working with the file.
• Record changes as often as possible. This will prevent accidental loss large quantity entered data in case of accidental closure or malfunctions with the program or computer.
• Write text in a format that is suitable for further use. For example, if you plan to view and edit in older versions of the program or on other devices.
• Before sending a document to a friend, use the “Document Inspector” - using this function you can remove confidential information and improve safety of use.
• Do not save two documents of the same format with the same name - only the last one will be recorded, and the first one will be deleted.

The name consists of two parts - title and extension. When you first save text in Word, you can specify them in the form “Name.docx” (name before the dot, format after). This feature is available when using any method of committing changes. In addition, you can specify the data after re-editing by clicking “Save As”. The media file with the new name and extension will appear separately. Use a format that is suitable for all devices on which you plan to read and edit the text. The most universal for Word - .doc

First save (creation)

Every Word user should know how to create a document in it. This is quite easy to do - there are 3 ways:

1. Click “Save” or “Save As” the first time you edit a new media file;
2. Press Ctrl + “S” - this function duplicates the first one;
3. Try to close the window - the program itself will offer to commit the changes.

Regardless of which option you use, a recording window will appear. You can select the directory and name. Configure these settings as required.

Save as new

Already pops this document can be recorded as new. In this case, the original will remain, and the modified copy with a new name will be recorded in the specified directory. To do this you need:

• In “File”, click “Save As”;
• Enter the name of the document;
• Specify format;
• Select a location and click OK.

Saving as a template

To prevent changes to the original data record, but make another file based on it, make a template:

1. Open the desired text;
2. Go to "File";
3. Click “Save As”;
4. Select "This PC" and location;
5. Enter the title of the text;
6. Select the "Template" format;
7. Save.

This way you can use a Word document as a source when creating a new one. To do this, open a text editor and click "New" - "Create from existing".

How to burn to CD

In order to write text from Word to optical media, need to:

1. Place the media in the drive for recording;
2. Select one of the options - “Recordable CD” or “Rewritable” (the second allows you to repeatedly record and erase information);
3. Click “Start” - “Computer” and click on the arrow next to this item;
4. A list of available drives will expand;
5. Transfer certain media files to the one you select;
6. Click “Burn disc” and “How USB flash drive"or "With a CD/DVD player" - depends on the desired requirements;
7. Make a name for the disc;
8. Next, do everything according to the instructions on the screen.

Tips for burning text to CD:

• Do not try to fit more data onto the media than is allowed. The capacity of the disk is indicated on the packaging (and sometimes on the disk itself). If the media files are large, it is better to save them to DVD with the ability to record and rewrite. True, not all Windows versions work with DVD copying. You will have to use special programs.
• Make sure there is enough space on the media to create temporary media files that are required for proper recording. Standard disk in Windows requires up to 700 MB, faster ones - up to 1 GB.
• After the copying procedure is complete, check the media to ensure that the data was transferred and saved.

How to save to USB drive

This recording option is needed when you need to transfer Word text - especially if the other device does not have access to the Internet. To do this you need:

1. Insert the USB device into the port;
2. Click "File";
3. Select "Save As";
4. Select “Computer” or double-click on “USB drive” in “Devices with removable media”;
5. Enter the title of the document;
6. Click "Save".

How to record with remote access

Recording data on the Internet - convenient way store data, since access to it is possible in different places. It is enough that the computers are connected to the network. To do this you need:

1. Open "File";
2. Click “Save As”;
3. Select a network folder;
4. If it is synchronized with your computer, indicate it in the list in the “Computer” area;
5. You can also start typing the folder name in "File Name" and press Enter;
6. Enter the name of the file you want to record it with and click “Save.”

How to save to SharePoint

Algorithm:

1. Open "File";
2. Click “Save”, send and select “Save to SharePoint”;
3. Select a location for recording, click “Save As”;
4. Confirm the entry in the dialog box.

How to write to OneDrive

Algorithm:

1. Open "File";
2. Click “Save to website”;
3. Click “Login” and log in with using Windows Live ID, click “OK”;
4. Select the OneDrive folder, click “Save As”;
5. Enter a file name and make a recording.

The document will become available in OneDrive. You can grant other users viewing or editing rights. To do this, share the folder link with them.

How to make it open in older versions of Word

The ".docx" format, which is the basic format in modern versions Microsoft Office, cannot be used in Word 2003 or later early programs. It can only be opened if you install a special compatibility pack. In order to avoid downloads, just write the text in “.doc”. However, in this case, formatting applied using Word tools 2010 and newer. In order to write to “.doc”, you need:

1. Open "File";
2. Select “Save As”;
3. Enter the file name, click “Save”;
4. In the drop-down list, specify the extension “Word 97-2003 Document” and change to “.doc”;
5. Enter the document name and confirm.

How to record in an alternative format

If you need to record data for users who may open and edit it on computers with other capabilities, you can select alternative extension. This also allows you to regulate the functionality of the file itself - for example, make it unchangeable. Most often used:

1. PDF and XPS to restrict editing and allow viewing only;
2. Web page extension for viewing text in a browser;
3. TXT, RTF, ODT and DOC - for working on computers or in programs with limited functionality.

How to write to PDF or XPS

These formats are the most accessible and popular for limiting editing. The recipient of the document will only be able to view the content. To make this setting, you need:

1. Open "File";
2. Select “Save As”;
3. Enter the name of the text in the appropriate field;
4. In the file type selection list, select PDF or XPS;
5. If viewing will only be online, you can reduce the size - click “Minimum size”;
6. If you need to partially record text, include recorded edits, file properties, or create hyperlinks, select the appropriate items in “Options”;
7. Confirm the changes.

How to save as a web page

This option is suitable for reading in a browser. It doesn't transfer text layout. You can record it either as a regular HTML page or as a document that combines all media files (MHTML). To do this:

1. Click "File";
2. Select "Save As";
3. When publishing, find the server name and click on it once;
4. Enter the file name;
5. In the “Type” field, specify “Web page” or an alternative - “in one file”;
6. Confirm the changes.

Saving in simple formats

This option is needed in order to write text to simple extension, which can be “read” by almost all editing programs. The simplest one is ".txt". You can also select ".rtf", ".odt" and ".wps". It is important to note that using them may result in formatting and layout being lost. Use extensions only when the text itself is important, not its properties. To do this:

1. Open "File";
2. Select "Save As";
3. Enter the name of the text;
4. Select the media file type - one of the ones described above;
5. Confirm the changes.

How to save progress if Word freezes

Often, especially on “weak” computers, problems with programs occur. Failure of Word may result in you losing data entered into lately. There are three ways to try to recover text after a program or computer crashes:

• Call the task manager (Ctrl + Alt + Delete) and “End task” Word. Most likely, the system will ask whether to record the changes. The document will reopen in a few minutes with the latest information.
• If the work session was terminated incorrectly, you can find the data in the temporary folder C:\Documents and Settings\UserName\Local Settings\Temp. This includes copies of documents that were not recorded properly. So, even when you turn off the computer, there is a chance to return the text.
• Put your PC into Sleep Mode. After this, “wake up” him. The method helps against freezing.

Autosave Word

This option works in the program by default - the document is recorded every 10 minutes. However, when working with an important document, it is better to make sure that there is no risk and check the box next to the autosave function. Additionally, you can change the interval. The function is needed for computers that are often turned off - this way you will not lose the text that you entered before the next time of recording. To enable and configure:

1. Click “File” - “Options” - “Save”;
2. Make sure that the checkbox next to “Auto-save” is checked;
3. Set the desired progress recording interval;
4. Click OK.

To remove autosave, follow the same path and uncheck the box in the menu.

Bottom line

Recording progress is one of the main functions when working with text. Word allows you not only to record your progress, but to do it in one of many formats and fundamentally different services.

E. Sutotskaya

One of the first skills needed when mastering a computer is the ability to store and then recall information in your PC. Computer science teacher and programmer Elena Sutotskaya talks about how to do this.

Rice. 1. This is what the main menu of the Word editor looks like. If you left-click once on the “File” item, information input/output commands will appear on the screen (Fig. 2).

Rice. 2. The main commands when saving a document are “Save” and “Save as...” When saving a document for the first time, there is no difference between them. Move the cursor to one or another command and clicking once with the left

Rice. 3. Here the Word editor prompts you to save the document in a folder in "My Documents" under the name Doc1 (or 2, 3...) with doc extension. At the same time, you can see which documents with the same extension already exist in this folder. Left clicking the mouse

Science and life // Illustrations

Rice. 5. After saving the file in the most top line The file name appears in the main menu of the Word editor.

Science and life // Illustrations

Rice. 7. Any of the extensions can be selected by clicking once on the required line. In relation to a text editor, along with the doc extension, it is often used rtf extension. This allows you to use the document in other Windows applications without disturbing

Rice. 8. This is what the tab for setting parameters for the autosave process looks like.

Rice. 9. In order for the document to be saved with all the changes and additions made since its opening, you need to click on the word “Yes”. Clicking the "No" button will return the document to its original form. And the "Cancel" key should be used if you

It is convenient to consider the basic rules for saving a document using the example of the Word text editor in Windows environment(Fig. 1). For this environment, they can be considered universal, since the main menu item "File" is present in any other Windows application in almost the same form. So, having mastered saving a document in Word, you can easily do the same in any other text or graphic editor and when working with spreadsheets.

Preliminary information

Before we get into how to save a document, there are some basic concepts you need to understand.

Everything “collected” on a computer is stored in the form of files. A file is a named area of ​​a disk in which information is stored.

The file name consists of two parts - the name itself and the extension, separated by a dot. Sometimes the extension is missing, but usually it is by it that you can find out what type of information is contained in the file, since each application program by default assigns a specific extension to a file. So, "DOC" indicates that the document was created in text Word editor, "BMP" - in a graphic editor, for example Paint, "PPT" says that you are dealing with a presentation created in PowerPoint, "XLS" - a sign spreadsheet, "jpg" - graphic document, with which they worked, for example in Photoshop.

Note. When assigning a proper name to a file, try to ensure that it matches the information that is stored in it - this will make it much easier to find it later. For example, "Addressbook" or "Contacts".

The name can be typed in Russian or in any other language installed on this computer, contain numbers, punctuation, excluding quotation marks and special characters.

In addition to files, there are so-called folders - they store information that allows the computer to find the desired file.

My Documents folder

It appears on the computer during installation software. As a rule, many novice users, and not only them, prefer to store their files in it. This is convenient because it happens by default. But when working with a large number For various information, it is more convenient to create “thematic” folders and put files in them. This greatly simplifies the search for information.

Notes 1. The same document can be saved under different names in the same folder, under the same name in different folders and under different names in different folders (as convenient for you).

2. If during the naming process you accidentally erased the extension, do not worry, the computer itself will assign the desired extension to your file.

Note. The same can be done by selecting the icon with the image of a floppy disk on the toolbar and clicking on it once with the left mouse button.

If you are working with a document that has already been saved, then the “Save” and “Save as...” commands work differently. In the first option (“Save”), the document is saved under the same name with all the corrections and additions made to it. In this case, the dialog box does not appear on the screen. (Clicking on the icon with the image of a floppy disk will produce the same result.) In the second option ("Save as..."), the already familiar dialog box will open on the screen (see Fig. 3), where in the "File name" field the name under which you saved the document will be written. By entering a new name there, you will save your document with all the corrections and additions made under a different name.

Other folders

If you want to save the document in another folder, you should select it (and, of course, create it first). To select another folder on any of the drives, you need to left-click once on the black arrow to the right of the “Folder” field. After this, a window will appear where you will see icons and names of disks available on your computer: for example, the “Desktop” icon, the “My Documents” folder, etc. (Fig. 6).

Note.

You can also act in reverse order: Change the name first and then select the save folder.

Changing the extension

To change the file extension, you need to click on the black arrow to the right of the "File type" field. After this, a list of all acceptable for this file extensions (Fig. 7).

Note. To use a document in DOS environment you need to select from the list the lines “DOS text with line breaks” or “DOS text”. But in this case, almost all text formatting will be lost.

Automatic saving of information

For the convenience of saving a document while working, you can set the computer to the so-called autosave mode. It is especially important that information is saved automatically if the power supply to your computer electrical network not very reliable.

To activate the function automatic saving information, you should select the “Tools” item in the main menu, and in it the “Options” sub-item (Fig. 8). On the “Save” tab, select “Automatic Save Every:” and in the field to the right of it, set the time interval between automatically repeating recording of the document you are working on into the computer’s memory. Then, if the document has already been named, there is no need to periodically remind the computer to save the information. He will do it on his own.

One last note. Everything described above is true for anyone Windows applications, the differences will only be in the automatically proposed file name and extension or in which folder is suggested by default.

The procedure for recording printed text on a computer is called “Saving”. Thanks to her, we submit the document to Local disk, in Documents, on the Desktop and in other computer places.

Saving in Word- this is when, with the help of certain actions, we make a file from printed text (document), which can then be opened on a computer, recorded on a disk, on a flash drive, or sent over the Internet.

Let's say I need to print a lot of text. I definitely won’t be able to do it in one day. And so I typed a certain amount of text and decided to continue typing tomorrow. In order for this to be possible, I need my part finished document record, that is, save, on a computer. Having made a save, tomorrow I can open the printed text and continue working from where I left off.

How to save incorrectly

Many people do not save the document while working, but do it at the end. The fact is that when you try to close the Word program, having already typed something in it, a window pops up in which the computer “asks” whether to save the changes.

If you click on the “Yes” button, the computer will open a new window where you need to select a location for the document, give it a name and click the “Save” button.

By clicking on the “No” button, the computer will close the Word program along with the text, and you will no longer be able to open it. That is, the text will disappear forever. And if you click on the “Cancel” button, the computer will leave open program Word along with printed text. Thus, the program gives you the opportunity to correct something, change the text.

But it’s better to save it in another way. And not at the very end of working on the document, but from time to time. The fact is that there is a possibility of losing the document. For example, a power surge or a computer freeze. If this suddenly happens, your text may not be saved on the computer. This means you will lose it. By the way, this applies not only to Word, but also to any other computer program (Paint, Excel, Photoshop, etc.).

How to properly save a document (text)

If you work in Word modern version(2007-2010), then instead of “File” you will have a round button with a picture (colored squares) inside.

By clicking on this button, a window will open. In it we are interested in the “Save as...” item.

Click on it. A new window will open. In it, the computer prompts you to select a location to save.

Please note top part this window. The location where the computer is “going” to save the document is already indicated here.

In the example in the picture, the computer offers to save the text to the Documents folder. But it’s better to write it to some Local disk, for example, to D. To do this, in the window you need to select “Computer” (“My Computer”) on the left side.

After that, inside the window (in the white part of it) open the desired Local disk, that is, double-click on it with the left mouse button.

If you want to put a document in a folder, open it in the same window (click on it twice with the left mouse button).

Once you have chosen the location where you want to save the document, you need to pay attention to bottom part window. Or rather, to the “File name” item. This part contains the name under which the document will be recorded in the computer. In the example in the picture, this name is “Doc1”. If it does not suit us, then we need to delete it and print a new, suitable name.

And now the final touch. In order to save the document, you need to click the “Save” button.

The window will disappear - and this will mean that the text has been written to the specified location.

Now you can close the program and try to find the saved document on your computer in the location where you saved it. There should be a file with the name you typed or the standard name “Doc1” (Document 1).

When you type text (compose a document), better time save it from time to time. They typed a paragraph or two and saved it. For this there is special button at the top of the program.

Clicking on it will overwrite the document. That is, the option you have already saved will be replaced by a new one.

The fact is that sometimes the computer can freeze. Or the power may unexpectedly go out. In such situations, there is a high probability that unsaved document will get lost.

In most cases, after finishing work with text documents in Word we need to save them to our computer. There are several ways to do this.

Saving a document for the first time

Every user should know how to save a document in Word. This is quite easy to do if you are saving the document for the first time. To do this, simply left-click “Save” once on the panel quick access(at the top of the document). It looks like a small floppy disk blue. You can also use a combination of hot CTRL keys+ S (alternatively).

Whichever method you use, a dialog box will appear in front of you. In it you can give the file a name, determine its format and save location. The Word program provides its users with the ability to set the default location for saving new documents. To do this, you need to configure the settings for saving documents in the same dialog box.

Resaving a document

If you are working in an already saved document, make some changes to it and want to save them, then you can use the button on the Quick Access toolbar again. It is especially useful to do this periodically if you know that your computer has a habit of freezing.

You can also save an existing document as a new document. To do this you need in the tab
“File” select “Save as...”. The dialog box will again prompt you to select a name, format, and save location. Quite often, users resort to this function in a situation where they need to save both versions of a document (the original and the corrected one).

When working with Word 2007 (as with many others), saving a document is one of the most important procedures. After all, incorrectly or carelessly saved documents are lost and fall out of sight of the user, easily disappearing into the mass of files existing on the computer.

The time lost searching for such a document is not comparable to the moments spent on its proper preservation.

How to properly save a Word 2007 document?

1 way:

In the window open document press F12 key or we use keyboard shortcut Shift+F12. This works well the first time you save a document. A dialog box will open Saving a document... The default folder is "My Documents". You can select any other folder to save (see. Rice. 1)

Figure 1. Saving documents in Word 2007

Advice 1 : to change the default folder for saving files, follow the sequence of commands: “Office” button -> Word Options-> Saving -> Default file location. Select the folder you need.

Method 2:

In the open document window, on the quick access panel, click on the “Save” button (if it is there) (see. Rice. 2)

Figure 2. Saving documents to the Quick Access Toolbar

3 way:

1. In the upper left corner of the open document window, click on the “Office” button.

2. In the menu of typical commands, select the “Save” button.

Whatever method you choose, the “Saving Document” window will open, in which you need to:

1. In the “File name” column (at the bottom of the window), immediately type the desired name of the document to be saved - the window in this column is automatically highlighted, and the text of the name will be entered here (see. Rice. 1 line File name).

Note . Usually Word program 2007 itself offers the first line of the document as the title, or, if the page is still empty, the conditional name “Doc N” (where N is serial number document from the next start of the program) (see. Rice. 1 lines File name and File type).

Tip 2 : Name your document in a meaningful way. After all, it is precisely according to given name the document will subsequently be searched for to open it. Document name can be size up to 255 characters and must not contain the characters:< > * ? ” / ; : |

2. After creating a name, you need to select a location for placing the document on your computer. When you save for the first time, Word 2007 automatically suggests placing the file in the “My Documents” folder or in the folder that was specified in the program settings as the save folder (read Tip 1 ).

3. If these saving addresses for a given document do not suit you, in the “Folder” line you need to enable the structural tree and select the one you want to save from the list of drives.

Note . You can also use the left pane of the Save Document window and select Desktop, My Documents, or My Computer to save.

4. After selecting the drive in its window, open the folder where the document will be placed. If there is no folder on the disk suitable for saving, click on the “Create folder” button on the panel of the save window.

5. In the “Create Folder” window, enter the desired folder name and click on the “OK” button.

6. In the “File type” column, the default value is “Word Document”. If the document is saved for further work in Word 2007, it is recommended to save given value file format. About all the selection methods of this format described in the following instructions.

7. After typing the document name and selecting the save location, click on the “Save” button in the lower right part of the window or press the Enter key on the keyboard.

Note . Later, when using the keyboard shortcut Shift+F12 or the “Save” button on the quick access panel, all subsequent changes made to this document will be automatically saved to the save address you specified for the first time.

It is necessary to save the document as often as possible - every 5-10 lines from the beginning of work, without particularly relying on autosaving, so as not to lose the work done if the computer malfunctions. Don't put off saving until the very last moment of working with the document!

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